Oral Presentation Guidelines

  • Oral presentations are 12 or 25 minutes long, with 2 or 5 minutes for Q+A.
  • Session Conveners will keep track of time, and will warn speakers at 5 minutes left, 2 minutes left, and when you are about to exceed your time.
  • Because we are running parallel sessions it is extremely important that speakers keep to the time limit (practice beforehand).
  • Graph labels and captions should be visible to all audience members! More presentation tips can be found here:
  • Oral presentations to be delivered in Harpa can be uploaded to the following Dropbox-folder "", at least 24 hours prior to your session’s start. Please name your files in the following manner: Weekday_TimeOfPresentation_YourName. Example: Monday_0930_JonSigurdsson
  • You can also bring your talk to the podium in the auditorium Silfurberg B, preferably between 08:00 and 09.45 on the morning of your session or in some of the earlier coffee or lunch breaks
  • Presentations to be delivered in Safnahús (Culture House) should be uploaded timely to the computers in the lecture rooms there, no later than 10 minutes before the start of your session.
  • Files should be in PowerPoint or Adobe Acrobat (.pdf) widescreen format (16:9). Mac users may want to save presentations as PDFs as we will be using a PC for all presentations.

Poster Presentation Guidelines

  • Each presenter is provided with a poster board that is approximately 1.2 m (h) x 0.9 (w) (4 ft high by 3 ft wide).
  • Posters should be designed vertical (portrait) in size A0 (84.1 x 118.9cm).
  • Place the title of your presentation prominently at the top of the poster board to allow viewers to easily identify your presentation.
  • Highlight the authors’ names and contact information in case the viewer is interested in more information.
  • Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters.
  • Paragraph and figure captions should be at least in a 24-point font (0.9 cm height) and headers at least in a 36-point font (1.2 cm height).
  • Organize the presentation so it is clear, orderly, and self-explanatory. Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text!
  • Label different elements as I, II, III; or 1, 2,3; or A, B, C,; making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Please do not laminate your poster so that it can be recycled.
  • Posters can be placed on poster boards located in Silfurberg A on Sunday, after the public talk in Silfurberg B. Please take your posters down during the time interval 12-15 on Friday, 26 August.
  • Special poster viewing sessions are organized on Tuesday and Thursday afternoons. Posters must be put up well before the first poster session on Tuesday.
  • Posters will be on display for the entire week of the Symposium. The Symposium participants will, therefore, have ample opportunity to enjoy the posters and interact with the poster authors.

Guidelines for oral presentations

The time allotted for each oral presentation is 20 minutes.  You should plan to speak for 15 minutes and leave 5 minutes for questions.  With parallel sessions, it is critical that presenters adhere to the allotted time for the overall success of the conference.  Session chairs are instructed to follow the schedule strictly.Each session room is equipped with standard audio/video equipment including a computer and a projector.  All presenters are requested to visit the Speaker Ready Room at least one day prior to the session to upload their presentations (if not done so on Sunday) and verify the compatibility and proper operation.  Presentation and associated files should be provided to the technician on a USB drive.  The computers will be equipped with Microsoft PowerPoint and files should be provided in a compatible format.  We recommend that presentations are formatted for widescreen (16:9).

Guidelines for poster presentations

Maximum poster size is 45 in. (115 cm) wide by 45 in. (115 cm) high. Do not exceed the maximum poster size as your poster will not fit in the space available. Poster board allocations will be provided to presenters upon check-in. The official poster sessions will take place on Monday 19 and Tuesday 20 August. However, posters will be available for viewing until Thursday.  All odd numbered poster presenters are encouraged to stand by their posters during the poster session on Monday 19 August and even numbered poster presenters on Tuesday 20 August to facilitate interaction with the high number of participants. Posters should be set up anytime between 16:00 Sunday 18 August and 15:00 Monday 19 August and must be taken down before 13:00 on Thursday 22 August. Posters not claimed will be recycled at the end of the conference.

Graduate student poster awards

This competition is open to all Master’s and Doctoral students who are the presenting author for poster presentation and who are registered to the IGS 2019. The posters will be judged in two categories: 1) Natural (sea ice and glacial physics, chemistry and biology), and 2) Technical (method development, modelling, engineering and remote sensing). Three awards will be given in each of the two categories, valued at $750 CAD for first place, $500 CAD for second place and $250 CAD for third place. Each contestant is only eligible for one poster award. The graduate student poster award winners will be announced, and prizes awarded at the Banquet Dinner on the evening of Thursday 22 August 2019.